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Author Guidelines

ESENSIA: Jurnal Ilmu-Ilmu Ushuluddin's editorial guidelines on the authorship can be found on the notes listed below:

I. Notes to Authors

A.  Discipline Areas

Papers submitted to ESENSIA: Jurnal Ilmu-Ilmu Ushuluddin should present a specific account of the work on Islamic theology (uṣūl al-dīn). In general, the conducted research articles not only be focusing on issues of religious studies, Qur’anic and hadith studies, comparative religions, or Islamic philosophy but also other relevant topics regarding the significance of Islam in the context of religious life.

B.  Who Can Submit

Any researchers worldwide, either on basis of Islamic-theological studies or on other disciplines, may submit their original and rightful article for publication in ESENSIA with a maximum number of five (5) authors in each paper.

Authorship should be limited to those who have made a noticeable contribution to the draft conception, methodological design, data collection, or data analysis of the presented study. All those who have made substantial contributions should be listed as co-authors. If others have participated in certain significant aspects of the paper (e.g. proofreading, data transcribing, or language editing), they should be described in the acknowledgments section.

Each author’s identity must state the full name, institution, email; and ORCID iD; As part of our efforts to improve the transparency of scholarly contributions, each corresponding author must provide their Open Researcher and Contributor Identifier (ORCID) iD; Co-authors are also encouraged to provide ORCID iDs if available. Click this link to register an ORCID iD.

C.  General Submission Rules

Material submitted to ESENSIA must be original and not published or concurrently submitted for publication elsewhere. The authors should ensure that they have written entirely original works, and if the authors have used the work and/or words of others, that this has been appropriately cited or quoted and permission has been obtained where necessary.

If part of a contribution that authors wish to submit to ESENSIA has appeared (or will appear) elsewhere, the author must specify the details in the covering letter accompanying the submission. Consideration by the Editorial Team is possible if neither the conclusion, results, nor implications are identical from the other work. The Managing Editor will consider submissions when the similar work is published in a language other than English and Arabic, or when contain material that has previously formed part of an academic thesis or Ph.D. dissertation which has been published according to the requirements of the institution awarding the qualification.

D.  Screening Process

All manuscripts are subject to a screening process to ensure that its sensibility with the focus and scope of ESENSIA.  Authors could expect a decision within 8 weeks of receipt. If a revision is required, the corresponding author should submit a revised manuscript before 14 days. The final decision is taken by the Editor-in-Chief based on the information gained through the peer-review process.

E.  Themed Issues

ESENSIA currently does not publish a specific issue. Therefore, the main scope of this journal is Islamic theology and its derivations such as religious studies, Qur’anic studies, hadith studies, comparative religions, and Islamic philosophy, sufism, and the sociology of religion.

 

II. Categories of Contents

While the main form of manuscripts in ESENSIA will be peer-reviewed research articles. Its structure can be flexible due to its digital platform hence allowing authors to explore a variety of formats.

A.  Research Article

The research article is a paper containing methodological and theoretical advances on the subject area. The main body of the article should contain an introduction, general overview, description of the material, analysis, conclusion, and references. This article comprises approximately 5,000-8,000 words including references. Read the Detailed Final Manuscript Preparation Guidelines below.

B.  Fieldwork Investigation

Most Fieldwork Investigations may fulfill the criteria for the previously ascribed Research Article. However, some cases were conducted in the natural environment rather than in a laboratory or office. These will be similar in length to Research Article, comprising a total of 5,000-8,000 words.

C.  Ongoing Research Report

Articles categorized as an Ongoing Research Report will be brief academic ideas, early research findings, materials, concepts, or questions as a “work in progress”. Research proposals for bachelor/master/doctoral thesis are included in this category. This form of paper shall be thought-provoking, illuminating, and challenging for intellectualism. It comprises approximately 4,000-6,000 words with references.

 

III. Brief Manuscript Guidelines

A.  Paper Layout

The text is single-spaced on A4-paper size, written in Palatino Linotype size 11 pt (Latin) or Sakkal Majalla size 14 (Arabic). All text must be customized into the ‘moderate’ margin [Top: 2.54, Left: 1.91, Bottom: 2.54, Right: 1.91 cm] and aligned in two columns with each column separated by 1 cm from the other. The manuscript must also avoid the use of any section break and bold text. Employ italics rather than bold or underlining texts for emphasized sections of the writing (exception for URL address).

B.  Authors’ Contribution Statements

ESENSIA encourages transparency by publishing author contribution statements. Authors are required to include a statement of responsibility in the manuscript, including review-type articles, that specify the contribution of every author. The level of detail varies; some disciplines produce manuscripts that comprise discrete efforts readily articulated in detail, whereas other fields operate as group efforts at all stages. Author contribution statements are included in the published paper. Read Journal Policies for more details on the regulation.

The corresponding author is also responsible for having ensured collective agreement between co-authors in all matters regarding manuscript publication. Therefore, the corresponding author needs to submit a statement of competing interests on behalf of all authors of the paper. Please refer to ESENSIA’s policy of competing interests for more information. The corresponding author shall be responsible for data, code, and materials as follow:

  • ensuring the transparency and reproducibility of the data;
  • ensuring that original data are preserved by rigid methods so that it is retrievable for reanalysis;
  • confirming that the presentation accurately reflects the original data;
  • foreseeing and minimizing obstacles to the sharing of described data;
  • ensuring that all authors have certified the author list and author contributions

ESENSIA also allows one set of co-authors to be specified as having contributed equally to the work and one set of co-authors to be specified as having jointly supervised the work. Other equal contributions are best described in author contribution statements [adapted from McNutt, et al. (2018) in Nature Portofolio (2021)].

Any changes to the author list after submissions, such as the addition or deletion of authors or a change in the order of the authors, must be approved by every author. The Editorial Team of ESENSIA will not adjudicate authorship disputes before or after publication. If such disagreements cannot be resolved amongst authors, they should be directed to the relevant institutional authority.

C.  Referencing Style

Bibliographical management must be adjusted following the Turabian 8th Style (full note). The editorial team highly recommends the use of reference manager software at styling the footnote and the bibliography, such as ZoteroMendeley, or EndNote.

 

IV. Detailed Final Manuscript Preparation Guidelines

A.  Formatting Requirement

Papers submitted for publication must conform to the following requirements:

  1. The paper must be written either in English or Arabic.
  2. All submissions should be in Microsoft Word, RTF, OpenOffice, or WordPerfect document file format.
  3. All submissions must include 150-200 words of bilingual abstract [English/Arabic and Indonesian].
  4. The abstract should explain; Purposes of the Study, MethodologyMain Findings, and Research Novelty.
  5. The author should present not more than five (5) very specific keywords, each separated with a semicolon (;).
  6. Arabic words should be transliterated according to the style of International Journal of Middle East Studie(IJMES);
  7. The main body of the article should contain; Introduction, General Overview of the Topic, Description of the Material, Analysis, Conclusion, Acknowledgments, Competing Interests, Author's Contributions, Ethical Considerations, Funding Information, Data Availability, Disclaimer, and References.
  8. The article should provide 30 accessible references, either indexed with Crossref DOI or ISBN.
  9. References from website articles and/or newspapers should be limited by 7.

Please make sure that the manuscript does not include any personal information, as it will immediately be sent for the peer-review process.

B.  Language and Grammar

All submissions must be in English. Aside from specific foreign words and phrases, the use of uncommon foreign words and phrases should be avoided. Authors also should use proper and standard English grammar. UK English is preferred in general, but US English is also acceptable. However, authors cannot mix both. See The Elements of Style by Strunk, Jr., and White (1999, 4th ed.) as a guide to measure your writing style.

C. Data Availability

Authors are responsible for obtaining all necessary permissions and ensuring compliance with local regulatory requirements for data sharing. Authors should provide information in the manuscript on their data collection methods sufficient to support peer review. If data processing steps were performed by the third party, out of the control of the authors, this should be clearly stated in the methods. Please refer to our journal policy for information about authors’ responsibilities for preserving and making available data and materials upon publication.

All published manuscripts reporting original research in ESENSIA must include a statement of the availability of data. This statement must make the conditions of access to the “minimum dataset” that is necessary to interpret, verify and extend the research in the article, transparent to readers. This minimum dataset may be provided through deposition in public community/discipline-specific repositories, custom proprietary repositories for certain types of datasets, or general repositories. Providing large datasets in supplementary information is strongly discouraged and the preferred approach is to make data available in repositories. Editors reserve the right to decline consideration if a manuscript fails to provide sufficient information regarding the data collection approach.

D.  Tables and Figures

Illustrations, figures, and tables are placed within the text at the appropriate points, rather than divided at the end of the discussion. Each of them must be asserted with a brief description.

 

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. The article must be original and not published or concurrently submitted for publication elsewhere.
  2. The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
  3. Papers submitted for publication must conform to the Author Guidelines
  4. Each author’s identity must state the full name, institution, email, and ORCID iD. Include a statement of responsibility in the manuscript that specifies the contribution of every author.
  5. All references containing URLs must be provided.
  6. Upload your manuscript and assert related items, materials, or letters of statement.
  7. The authors are willing to read, follow, and complete all notes and remarks given in the process of review.
  8. The authors will upload the revised version of the manuscript the on-time.
 

Copyright Notice

Authors who publish with this journal agree to the following terms:

  • Authors are able to enter into separate, additional contractual arrangements for the non-exclusive distribution of the journal's published version of the work (e.g., post it to an institutional repository or publish it in a book), with an acknowledgement of its initial publication in this journal.
  • Authors are permitted and encouraged to post their work online (e.g., in institutional repositories or on their website) prior to and during the submission process, as it can lead to productive exchanges, as well as earlier and greater citation of published work.

 

Privacy Statement

The privacy policy for ESENSIA: Jurnal Ilmu-Ilmu Ushuluddin provided by the Editorial Team. The journal is published and supervised by the Faculty of Ushuluddin and Islamic Thought, UIN Sunan Kalijaga Yogyakarta (Jl. Marsda Adisucipto, Yogyakarta, Indonesia, 55281). The Editorial Team can be contacted at esensia.fusapuin@gmail.com.

We will only use the personal data gathered over this website as set out in this policy. Below you will find information on how we use your personal data, for which purposes your personal data is used, with whom it is shared and what control and information rights you may have.

I. Summary of our Processing Activities

We publish scholarly journal article containing freely available materials. The following summary offers a quick overview of the data processing activities that are undertaken on our website.

 

II. Definitions

  • Personal data: means any information relating to a natural person who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, or an online identifier.
  • Processing: means any operation which is performed on personal data, such as collection, recording, organisation, structuring, storage, adaptation or any kind of disclosure or other use.
 

III. Informational Use of the Website

When you visit our website for informational reasons, i.e. without registering for any of our provided services and without providing us with personal data in any other form, we may automatically collect additional information about you which will contain personal data only in limited cases and which is automatically recognised by our server. Examples might include:

  • your IP address;
  • your device type, name and IDs;
  • the date and time of your requests;
  • the content of your requests;
  • information on your browser version;
  • your screen resolution;
  • information on your operating system, including language settings.

We use such information only to assist us in providing an effective service (e.g. to adapt our website to the needs of your device or to allow you to log in to our website), and to collect broad demographic information for anonymised, aggregated use.

If you are identified by IP or equivalent method as belonging to a customer organisation such as university or a company then we will also collect the identity of that organisation and use it to create usage reports which show the organisation how much of the content we publish is being read by their students, members or employees. This information does not contain anything related to a personal login unless (a) you are a nominated administrator for that organisation or (b) your organisation specifically requires it as a part of a usage-based access contract.

 

IV. Registration for Our Services

Our “submission” and “peer-review” systems offer the services of peer review, content preparation and proofing, publication and dissemination of research. In order to use the aforementioned services you have to set up an initial account. Where optional paid services may be engaged, you will be prompted to set up an additional, or enhance an existing account.

With regard to the registration of an account and its subsequent use, we process the following information.

  • Information that is provided by registration such as your name, user name and email address.
  • Information in connection with an account sign-in facility, e.g. log-in and password details;
  • Communications sent by you, e.g. via email or website communication forms.
  • Content files and covering letters provided by you
  • Grants, funding, membership, institution, society, committee registration
  • Billing or invoicing information
  • Information received from societies we work with, e.g. address, name, email address

The information that is necessary for the performance of the service is labelled accordingly. We will process the personal data you provide in order to:

  • Identify you at sign-in;
  • Administer your account;
  • Provide you with the services and information offered through the Submission and Peer Review System or which you additionally request;
  • Communicate with you;
  • Communicate with you in your capacity as a current or potential Peer-Reviewer, Editorial Team member, or external Editor to provide information about the journal(s) and content you have worked on.
  • Create a profile of your publication record based on publicly available data, such as published books and articles, citations and grants awarded. This information will not be used to determine article acceptance, nor will it be used for automated decision making.

Your personal account registration data is, in the absence of exceptions within the specific services mentioned, retained for as long as your account is used. Content and communications, associated with submissions, reviews or decisions made by an account holder will be kept on file. Content may be engaged in relation to the services provided and in the interests of the integrity of published material.  Such a decision will be made under the oversight of the Springer Nature Research Integrity Group. The need for legal actions within the services or payment problems can lead to a longer retention of your personal data.

In order to ensure the high quality of our journals and publications as well as the significance of the scientific research published, we have implemented a peer review procedure.

In order to find and contact suitable and qualified peer reviewers within the relevant research community, editorial team members may process some of your basic personal data (i.e. Email address, name and research interest) to register you for our Peer Review System. The legal basis for processing your personal data is our and the Publisher’s or the respective editor’s legitimate interest in finding and contacting suitable and qualified peer reviewers to ensure the high level of papers and articles published in our journals.

 

V. Information Sharing

We work closely under the Faculty of the Faculty of Ushuluddin and Islamic Thought, UIN Sunan Kalijaga Yogyakarta to provide ESENSIA authors with optional services to improve their manuscript and provide greater transparency into the peer review process. 

The Faculty (Jl. Marsda Adisucipto, Yogyakarta, Indonesia, 55281) provides software and services to the research community to help them communicate, publish and promote their research.

Where enabled on the journal, authors are provided with access to a private author dashboard upon submission to the journal which provides granular insight into the status of their manuscript as it progresses through the peer-review process, and a place where authors can improve their manuscript without any form of charges. 

Where offered during submission, authors will be able to opt in to the In Review service which posts their manuscript as a permanent, public, preprint on the Research Square platform. The preprint will be published under a a Creative Commons Attribution-Non Commercial-ShareAlike 4.0 International (CC BY-NC-SA 4.0).

We may disclose anonymous aggregate statistics about users of the website in order to describe our services to prospective partners, accessors, and other reputable third parties and for other lawful purposes, but these statistics will include no personal data. We also supply standardized usage reports to institutional customers, also known as Counter Reports. For more information on Counter Reports - https://www.projectcounter.org/code-of-practice-sections/usage-reports/

 

VI. Security

We have reasonable state of the art security measures in place to protect against the loss, misuse and alteration of personal data under our control. For example, our security and privacy policies are periodically reviewed and enhanced as necessary and only authorised personnel have access to personal data. Whilst we cannot ensure or guarantee that loss, misuse or alteration of information will never occur, we use all reasonable efforts to prevent it.

You should bear in mind that submission of information over the internet is never entirely secure. We cannot guarantee the security of information you submit via our website whilst it is in transit over the internet and any such submission is at your own risk.

 

VII. Data Retention

We strive to keep our processing activities with respect to your personal data as limited as possible. In the absence of specific retention periods set out in this policy, your personal data will be retained only for as long as we need it to fulfil the purpose for which we have collected it and, if applicable, as long as required by statutory retention requirements.


VIII. Your Rights

Under the legislation applicable to you, you may be entitled to exercise some or all of the following rights:

  1. require (i) information as to whether your personal data is retained and (ii) access to and/or duplicates of your personal data retained, including the purposes of the processing, the categories of personal data concerned, and the data recipients as well as potential retention periods;
  2. request rectification, removal or restriction of your personal data, e.g. because (i) it is incomplete or inaccurate, (ii) it is no longer needed for the purposes for which it was collected, or (iii) the consent on which the processing was based has been withdrawn;
  3. refuse to provide and – without impact to data processing activities that have taken place before such withdrawal – withdraw your consent to processing of your personal data at any time;
  4. object, on grounds relating to your particular situation, that your personal data shall be subject to a processing. In this case, please provide us with information about your particular situation. After the assessment of the facts presented by you we will either stop processing your personal data or present you our compelling legitimate grounds for an ongoing processing;
  5. take legal actions in relation to any potential breach of your rights regarding the processing of your personal data, as well as to lodge complaints before the competent data protection regulators;
  6. require (i) to receive the personal data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format and (ii) to transmit those data to another controller without hindrance from our side; where technically feasible you shall have the right to have the personal data transmitted directly from us to another controller; and/or
  7. not to be subject to any automated decision making, including profiling (automatic decisions based on data processing by automatic means, for the purpose of assessing several personal aspects) which produce legal effects on you or affects you with similar significance.

You may (i) exercise the rights referred to above or (ii) pose any questions or (iii) make any complaints regarding our data processing by contacting us using the contact details set out below.

 

IX. Contacting Us

Please submit any questions, concerns or comments you have about this privacy policy or any requests concerning your personal data by email to our email via esensia.fusapuin@gmail.com.

The information you provide when contacting us will be processed to handle your request and will be erased when your request is completed. Alternatively, we will restrict the processing of the respective information in accordance with statutory retention requirements.

 

X. Amendments of The Policy

We reserve the right to change this policy from time to time by updating our website respectively. Please visit the website regularly and check our respective current privacy policy. This policy was last updated on 16/08/2021.